In an effort to support employees through these challenging times, a system-wide labor pool process has been created. We are incorporating this process effective immediately to identify available employees from across the system that are not able to fill their hours in their unit. This standardized approach is essential for effectively sharing employee resources across the organization. Even if you have previously submitted a form for HMSL, please carefully follow the new guidelines below.
For employees (as outlined by system):
What do I need to know before participating in the Houston Methodist System Labor Pool?
- Prior to submitting the “Employee Reassignment Form” you MUST have confirmation/permission from your manager/director for the dates you are listing your availability.
- Submitting the “Employee Reassignment Form” to the System Labor Pool does not guarantee you will receive a work assignment.
- Every effort will be made to provide assignments; however, the reality is that we may have a surplus of employees that exceeds the amount of available assignments across the organization. It is important to maintain contact with your direct management team as department operations will continue to change during this time.
- All efforts will initially be made to reassign you to a department in the entity in which you traditionally work with an understanding that you may be assigned to another HM location, if necessary.
- Refusing to accept work assignments/shifts identified by your entity or system labor pools may result in disciplinary actions as outlined in the March 19 HR Hub email.
How do I participate in the System Labor Pool?
- Before applying, please receive confirmation from your manager/director prior to filling out the “Employee Reassignment Form.”
- If you are currently at a HM location and on the network you can access the link here.
- If you are not on the HM network you must access the form via the SharePoint link within the apps center. Please see the instructions for accessing the form offsite here. If you tried to access SharePoint and had issues, two-factor authentication and having Citrix are required. If you haven’t set that up before, click here.
- Once your “Employee Reassignment Form” is received, we’ll make every effort to match your reassignment request with the coverage gaps available.
- Requests and assignments will be processed daily, and if an assignment is available, you will be notified by approximately 5 p.m. on the day prior to your assignment start date with appropriate instructions.
- If you are unable to be assigned to the labor pool or work within your home department, your time should be coded as Low Census. Employees have the choice of using PTO or going without pay. The pay codes to be used are Low Census with PTO pay (LCPS) or Low Census without pay (LCXU).
Still have questions?
- For questions about your entity or the system labor pool, please contact Anna Herreth.
- For technical assistance with the SharePoint site or accessing forms, contact the IT Help Desk at 832.667.5600.
For Leaders (as outlined by the system process):
- For vacant staffing role(s) at your location, management should submit a “Management Staff Request Form” via this link. Your request will be sent to your entity’s HR leaders or designee working with HR that are coordinating your internal labor pool.
- Your internal labor pool makes every attempt to place employees at their respective sites. Vacant roles that are not filled by the internal labor pool are then submitted by your HR leader to the System Labor Pool to attempt placement.
- Submissions will be processed daily for possible placement the following day. Click here for more instructions on using SharePoint for managers.
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